how to select multiple rows in excel using keyboard

=INDIRECTO("'MASTER DATA'! To prevent this from happening, you need to filter out all blanks as explained in the "How to make multiple drop-down list expandable" example. How can I replicate this same example, for a 3-level drop-down dependent list? The IFERROR function is used to prevent errors when the formula is copied to extra columns to the right. The spill range =$H$2# entered in the data validation box is looking for a vertical spill range, not the horizontal one. I am trying to make 4 simple drop downs into a drop down tree dependant on the previous drop down and also works across multiple rows. To select multiple rows or columns, click on the first row or column you want to select and then hold down the Shift key while clicking on the last row or column you want to select. The dataset is about the sales information of a certain tech shop. Filter for unique values or remove duplicate values, Split text into different columns with the Convert Text to Columns Wizard. Im sure you know how to select a cell. Type your response just once, save it as a template and reuse whenever you want. To select a range, select a cell, then with the left mouse button pressed, drag over the other cells. The two solutions are nice and easy to update and maintain. The easiest and shortest way to select every other row is by using the keyboard and mouse. Many thanks for sharing it. To deselect click on any cell. Do not waste your time on composing repetitive emails from scratch in a tedious keystroke-by-keystroke way. =INDIRECT(SUBSTITUTE(C274," ","_","___")) does not work. We have updated the formula and it now works fine for two-letter and even three-letter columns. Follow our website ExcelDemy to get more articles like this. Because this solution relies on the dynamic array feature, it is only applicable in Excel for Microsoft 365 and Excel 2021. Select the cell with the secondary drop-down (C3) and press, Select all other cells where you want the dependent list to appear (C4:C12) and press, Sort and filter links by different criteria, Find, extract, replace, and remove strings by means of regexes, Customizable and adaptive mail merge templates, Personalized merge fields depending on the recipient or context, "Send immediately" and "send later" scheduling. If I understand your task correctly, the following tutorial should help: How to copy drop down list in Excel. Select non-adjacent rows. 5. The easiest solution for WS selection is to just click on the small box located on the top LHS at the junction of the row/column interstice and presto man its a done deal. The sheet where the values are located is called "Source", the value of the 'Dept.' Advanced Excel Exercises with Solutions PDF, How to Select All Rows in Excel (6 Easy Ways), 1. 1 0.02 error in Excel - what it means and how to fix it, Making a dependent (cascading) drop-down list in Excel, How to make a dependent drop-down list in Excel 2019 - 2010, How to create multiple dependent drop down list in Excel, In this example, we have all the data on the same sheet to make things easier for you to follow. Once you have selected the row or rows you want to delete, you can use . Here's a working solution. And of course, holding Ctrl while using the left or right arrow key accomplishes the same action horizontally instead of vertically. Hi! Thanks for this tutorial. Letters appear above the columns and numbers appear to the left of the rows. Hi, I am Sagufta. The result is the "J3" reference that goes directly to INDIRECT :) and reduces our tricky formula to an easy understandable one: Concatenating a cell reference with a hash tag produces a spill range reference, so that INDIRECT returns an entire array rather than a single cell value. Here, we will demonstrate 6 easy ways to select all rows in an Excel worksheet. on the sheet below or to the right of that cell. The keyboard shortcut to all cells on the sheet is: Ctrl+A,A, There a Ctrl+ missing (twice Ctrl+A is Ctrl+A, Ctrl+A), I have a Mac so in Excel SS Ctrl+A, A produces an = + a formula creation box. Hello! Hi, this is a magical solution. All cells in the selected row are highlighted; including the row header . You will again see that it gets selected and highlighted in gray. Press the mouse button down while your cursor hovers over it. You can clear that by deleting any of those previously used rows or columns and then saving your workbook. Read more in this guide. First, select the number of rows equal to the number of blank rows you want to enter. Ideal for newsletters, proposals, and greetings addressed to your personal contacts. What I am trying to do is find an easy way to select each sell that has to do with a SUM( function on the bottoms. Unfortunately, without seeing your data it is difficult to give you any advice. us, tower1, practice2, mid role $75 Ctrl+End. Clicking and dragging down will extend the X then blank pattern to all of the cells you select. My "Departments" populate correctly in columns B:Q, and my "Managers" populate below in all the columns except N. This is where the SPILL error is. How can I make a drop down list for them to select the number of minutes they need and it display the decimal amount? Let us know your feedback in the comment section. Kind regards, I am using another sheet for the source data but it comes up with an error for the second drop-down list in the data validation. I really need a help with that. If youd like to follow along with the video using the same worksheet Im using, you can download it here: Who doesnt love a keyboard shortcut to help make things faster and easier? To use the keyboard shortcuts, press Shift + Spacebar and select multiple rows by using the arrow keys while holding the Shift key. 8 0.13 This will change the dialog box to allow you to enter a formula that your conditional formatting will abide by. There are other ways to select multiple cells in Excel. Press Ctrl and click with the selection arrow on subsequent rows. au, tower1, practice2, role $60, au, tower2, practice1, senior role, $100 I have tried adding a row to the preparation table but it wont let me reference that row. By default, Excel displays the Paste Options button. 5 Stars from me. Delete Multiple Rows from Context Menu in Excel 2. To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. Planning None Hello! My Excel life changed a lot for the better! Please notice that the formula needs to be entered just in one cell, and the results spill into neighboring cells automatically (this feature is called a spill range). Pressing CTRL+A a second time selects the entire worksheet. But this is one of the many first things you will learn in Excel. us, tower2, practice2, role $60, Yeah my explanation of adding a none in the second drop down, obviously made no sense ?. Or use the keyboard to navigate to it and select it. In this method, we will select all the rows of an entire table in Excel by double clicking. How to Select Multiple Cells in Excel Fast and Easy (2023). Is there any way to habe a drop down list in say cell a1. First, we will learn to select all the rows of an entire worksheet and then we will use the keyboard shortcut for selecting all the rows of a table in Excel. To select the entire worksheet, you can also press CTRL+A. By holding down CTRL, we are able to select every other row . Select a cell in the row or column, and then press CTRL+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns). Project. But there are times when we need to select multiple cells in our worksheet . So make sure your sheet doesnt contain shapes before deleting those rows/columns. Finally, TRANSPOSE changes the output orientation from vertical to horizontal. Drag it over the cells you want to select. For some odd reason, I am struggling to create the dependency drop-down list. au, tower1, practice1, role $60, au, tower2, practice2, senior role, $100 error. Click on a cell to select it. CTRL+END Shortcut Key Goes Too Far in Excel (6 Fixes). Then press Ctrl when selecting other specific cells in your worksheet. Thoughts? I love to learn new things. Click on the next cell that you want to select. What formula do you use to calculate the percentage in C29? In Excel, you can select rows in a variety of methods, including by using the mouse or the keyboard (or a combination of both). Use Keyboard Shortcuts to Remove Multiple Rows 3. To get the manager names, enter the below formula in H3 and drag it through a few more columns than there are currently entries in the header row: =IFERROR(SORT(FILTER($F$3:$F$30, ($E$3:$E$30=H$2)*($E$3:$E$30<>""))),""). We'll look into your task and try to help. Excel Date Filter Is Not Grouping by Month (3 Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, Thereafter, write down the following formula in the, To begin with, select the cell range that you want to, Here, to select every other odd row you can select the first, Finally, to select every other even row, you can select the first, First, select the row number then double click on the, After that, the selected ranges will be converted into, Here every other row has different fill color to, Thereupon, to select every other row of your choice, you can select any, Thereafter, select the range where you want to apply the, Consequently, all the column values will be, After that, select the range where you want to apply, Next, it will show the selected values along with all values by removing, After that, write the code to select every other row in the, After that, First, select the range where you want to apply the. A wonderful feeling to be amazed by a product, The Ablebits Excel add-in is an absolute must have. To select a list or table, select a cell in the list or table and press Ctrl + A. Eliminate Multiple Rows with Sort Tool in Excel 6. Hold the Shift key and then press the Spacebar key. I realized that when you're working with excel in a different language, the sheet referencing can be a bit different. VBA (visual basic for applications) is Excels built-in programming language. Please shorten your tables to 10-20 rows/columns and include the link to your blog comment. Please check out this article to learn how to create a multiple dependent dropdown in Excel. I earn a small commission if you buy any products using my affiliate links to Amazon. Weve published +100 Excel-tutorials on our blog. Repeating this process will move you further down the column to just before the next blank cell. Do you have youtube videos? Now we can right-click on any of the selected cells and click Delete. Thanks. Note, that this will only work for a continuous range of cells. My first list has two such names: "FOOD & DRINKS" and "SHOES & CLOTHING". FILTER and UNIQUE are the so-called dynamic array functions and they are only available in Dynamic Array Excel included with Microsoft 365 subscriptions. If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time. If you have a range selected then the same keyboard shortcut will work to select the entire column for each cell in your range. My use case is a training log that will have hundreds of specific training courses to choose from so I want to have three pick lists to narrow down the potential courses for each entry (row): 1) Course Category (Filter/UNIQUE), 2) Course Subject (dependant on course category), and 3) Course Title (dependant on course subject). Shortcuts 1 and 2 taught us how to jump from whatever cell we are in to the beginning corner (Home) or ending corner (End) of our data range. In earlier versions, you can use one of the approaches described in How to make a dependent drop-down list in Excel 2019 - 2010. Lets select columns A, C, E, and G in our worksheet. Press Ctrl + Shift + plus sign (+) at the top of the keyboard. Heres a beginners guide to getting started at Excel. All Rights Reserved. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. If you want to select the entire row, select any cell in the row that you want to be selected and then use the below keyboard shortcut. I have completed my graduation in Civil Engineering from Bangladesh University of Engineering and Technology. Sometimes, when you use this shortcut, Excel will move your selection so that is farther to the right or farther down than the data range you can see. In this box, choose "Entire Row" and click "OK." Excel will add the selected number of rows to your spreadsheet. Hello! I have the same problem is there a solution. If you have removed the data for the dropdown list, then it will not work. This column will show TRUE for even rows and False for odd rows. "&ADDRESS(3, COLUMN(G1) + MATCH(B3, Sheet1!$H$2#, 0), 4) & "#"). You can select multiple rows or columns by holding Shift and pressing the Arrow Keys multiple times. The MOD function returns the remainder of a division expression. Each row you move down will be added to the selection. The employees of the Planning dept. What I want is to have a none for every item in the first column of the source data. Make sure to hold it down when selecting other columns. 1. I highly recommend the Ablebits Ultimate Suite, Would recommend it to anyone who works with Excel, I have found the Ablebits app and website to be extremely useful, Ablebits Ultimate Suite is invaluable if you work with spreadsheets, Extremely useful add-in with extensive functionality, If that's not good service, I don't know what is. Using the "Ctrl" key: Click on a column heading that you want to select. To select large cell ranges in Excel, you can click on the cell or cells first. This sort of selection is referred to as a non-contiguous range. As a result, every other row will be selected from the first row. I also recommend that you pay attention to this guide: How to make a dynamic dependent dropdown list in Excel an easy way. Adding up these two numbers gives us 10, so the ADDRESS function takes this form: Where 3 is the row number, 10 is the column number and 4 is the relative cell reference type. How to Copy & Paste Visible Cells with Alt+. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Does anybody encounter the same problem? Just sent the email with attachments now. Here, we're selecting all the cells from cell B2 (our top left cell) to F50 (our bottom right cell). And this gives us the items for the dependent drop-down list: With the source data properly arranged, create the first drop-down list in the usual way with the help of Excel Data Validation: This syntax (cell address followed by a hash tag) refers to the entire spill range no matter how many cells it actually contains. You can use data from another sheet or a named range to create a dropdown list. But this is most useful when you select non-adjacent cells in Excel. Is there a solution to this? Hi! A cell range in Excel is a group of selected cells. Nope. In this final method, we will use a simpleVBAcode to select every other row in Excel. Hello! Hi! How to select and fill a column with same data, not a series. So if, for example, we start in Cell C5 and Press Ctrl+Shift+Home, the following range will be selected. It is solved now. To select a row in a table, select any cell in the . When inserting this formula into my DATA VALIDATION for a dependent dropdown list: INDIRECT(CHAR(CODE("col_letter") + MATCH(dropdown_cell, dropdown_spill_range, 0)) & "row_num#"). As we have seen, there are many methods available for us to do this from conditional formatting to automated selection via VBA. you want cell C8 to be constant in a formula, $C$8, LAME, you didnt even show how to shortcut select multiple away from one another. Select Multiple Rows or Columns. Hi! Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Insert multiple rows using a keyboard shortcut. Lets select odd rows in our worksheet. Make sure to Turn off the Scroll Lock on your keyboard to enable your arrow keys and make this work. 10 0.17 We couldn't imagine being without this tool! Is there a way to reference the other sheet in this setup? And if you keep the Shift key held down, you can continue to move over multiple cells in multiple directions to select an entire range of data. And using the "Go to Special" box: And if you want to select 2 different columns . Lets select the cells that have male names in them in column A. Create a dependent drop-down list", there is a tip explaining how to adjust the formula for a preparation table on another sheet. Pretty awesome, right? From my experience, many of our blog visitors are eager to know not only how to apply this or that formula but also understand its internal logic. In Excel, you can select cell contents of one or more cells, rows and columns. I am very much interested about research and innovation in the field of Civil Engineering. This will open an "Insert" box. Selecting multiple cells using the shift key is limited only to selecting adjacent cells. The Create Table dialog box will appear. How do I stop Excel from highlighting two cells at once. I had been struggling with this for some time. i am getting this formula results in error, =INDIRECT("Dropdown reference"&ADDRESS(2, COLUMN(D1) + MATCH(I4, 'Dropdown reference'!$E$2#, 0), 4) & "#"), im pretty sure I understand how the formula works from a high level as i got the first two steps to work even with them on a different table but i cannot get the dependent dropdown one to work. Next, build the formulas for the preparation table by using structured references. Ctrl + Shift + Arrow Keys Your email address will not be published. 7 0.12 document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. . This worked perfectly. Hi! For sure, we all know how to select a single cell. Manager To select a list or table, select a cell in the list or table and press Ctrl + A. Just start typing a formula in a cell, select the required range in your table, and Excel will create an appropriate structured reference for you automatically based on the column names. Simply press and hold the Shift key and then press the Spacebar to select the entire row. D3 should then be dependent on C2 for the options I can pick: =INDIREKTE("Adresseliste! If you have any other questions, please dont hesitate to ask. Delete Multiple Rows Directly from Home Tab in Excel 4. Welcome to my Profile. So if you passed in the number 3 to be divided by 2, youd get 1. Hi! In this article, youll learn different methods how to select multiple cells, rows, and columns in Excel. I hope the above methods will be helpful for you to select all rows in Excel. The simplest way to select every other row in Excel is to hold down down the CTRL button on your keyboard ( on MAC) and then the number of the rows you want to select. In this case, you want to skip a cell and select the one below it. Difficult to maintain. In my case, Spanish, I had to reference my sheet as 'MASTER DATA'! 11 0.18 In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2. Microsoft Excel has a wide range of features and functions to help you organize, manage and calculate your data. Click and hold the Auto Fill Handle, and drag the mouse down to extend the selection to all of the rows in your data set. For such curious and thoughtful users, I'm providing the detailed break-down of the formula: On a high level, we utilize the INDIRECT function to "dynamically" refer to the spill range of managers corresponding to the department selected in the primary dropdown. However, there could be shapes (charts, slicers, etc.) Now we have created a recognizable pattern of X then blank for every 2 cells in the helper column. Leave a comment below. First, we select the first row and then select the last row with the Shift key. Ctrl+? I have been given a sheet to practice the mentioned and explained ways in the workbook. Hello Thank you very much for the wonderful magic help! Thank you Svetlana. If it is some other hidden protected tab, things would be easier.). Thanks for your help! The full formula is: =INDIRECT(CHAR(CODE("E")+MATCH(E2,sourcedata!$F$2#,0))&"3#"). Note:If the row or column contains data, CTRL+SHIFT+ARROW key selects the row or column to the last used cell. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. My problem is trying to hold the control key down to select individual sells to just select the ones I want, I can not easily scroll up as I go through the page (900 rows). Drag the cursor till cell D10 (so that it covers all the cells between A1 and D10) Leave the mouse button Easy-peasy, right? I really appreciate your contribution!!! Your email address will not be published. Thank you so much! Note:You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection. I have over 70 cells that need to have that type of function. The same idea applies to the left, right, or up arrows. Here, we utilize the FILTER function to filter the employees that belong to a particular department ($E$3:$E$15=H$2). The code works by looping through the selected range and adds every other row to a range variable which is then selected at the end of the programme. For example, if you start in any cell and press Shift+?, it highlights the original cell and the cell just below it. Copyright 2003 2023 Office Data Apps sp. For EG. To insert multiple rows using a keyboard shortcut: Select multiple rows using one of the methods above. au, tower2, practice1, mid role $75 Now you can select not only multiple cells but also multiple columns or rows. We use the following steps: Use the arrow keys to move the cell selector to cell B1. Formula p.1 - I can't check the formula that contains unique references to your workbook worksheets, sorry. The keyboard shortcut for selecting an entire row in Excel is Shift + Spacebar. However, sometimes a column can have many blank cells. The cursor changes to a small black plus sign when you mouse over the auto fill handle to indicate it is active. Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection. Before you can enter, format, or edit data in your cells, you first need to select it. Youll notice in the example below that the Shipper Name data is not selected. What would the code look like? Feel free to comment down below to give any kind of suggestions, ideas, and feedback. If your intention is to select all of the cells on the sheet, you simply press Ctrl+A a second time and your entire worksheet will be highlighted. Indeed, Excel picklists are most often used in worksheets with hundreds of rows to facilitate data entry. To select the entire worksheet, click the Select All button at the top left corner. Did yall figure out a solution to this? If that percentage is less than 25% then a number needs to be added into cell C5 to make C29 reach the required percentage of 25%. If so, this method may not be your best option. Any solution on this? Row numbers 3, 5, 7, and 9 in our worksheet. To do so follow the steps below: Read More: [Solved!] I am not sure I fully understand what you mean. Amazing, right? Select specific text You can also select a specific word, line of text, or one or more paragraphs. The above-linked tutorial shows how to quickly set up a multiple drop-down with dynamic arrays and make it expandable to automatically include new entries. How would I get Room from Dept & Manager, especially if there are hundreds of rooms in the building? You can learn more about dependent drop-down list in this article: How to create multiple dependent drop down list in Excel. Method 1: Click and hold the mouse button when you click the row heading. Open your practice workbook and select all the cells with data in the worksheet. To summarize the whole article, we can select 2 different columns in excel in 2 ways. Today, we are going to show how to select every other row in Excel. To do so, follow the steps below. To get the manager names, enter the below formula in H3 and drag it to the right through a few more cells than there currently departments (say, through P3): =IFERROR(SORT(FILTER(Source_data[[Manager]:[Manager]], (Source_data[[Dept.]:[Dept.]]=H$2))),""). In "Step 3. Tags: ISEVEN FunctionISODD FunctionMOD FunctionROW FunctionRows in Excel. Ill add a link to that post on How to Copy & Paste Visible Cells with Alt+;. So defining multiple ranges with the same name (country). The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) There are many advantages to using tables in Excel and you can learn more about using them from this great post by Easy Excel on Data Tables In Excel. How to use # to get the spill range please? Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. The values in column 4 is dependent on the value chosen from column 3, which is dependent on the value chosen from column 2, which is dependent on the value chosen from column 1. Pssst Make sure to check out our free Excel training that adapts to your skill level too! Is there a reason you didn't do it this way? 9 0.15 Part of the series: MS Excel Tips. The SORT function arranges the names in alphabetical order (if you wish to preserve the existing order, remove it from the formula). This will launch the Delete dialog box where you can then select Entire Row and then click OK. Every other row will be deleted and the data will be pushed up into the gaps. I think it may be the reference to the cell that is before the column in the prep table. Please re-check the article above since it covers your task. My last educational degree was BSc and my program was in Computer Science and Engineering from East West University-Bangladesh. hiya, I hope that makes sense. Essentially the same as the above solution, but it works for multiple dynamic validations of varying sizes. I have a list of addresses belonging to care facilities organized with a state as the header and a list of insurance payors also organized with a state as the header. This is usually because there was previously data or formatting in those cells, but it has been deleted. au, tower1, practice1, senior role, $100 Thank you. For our example, click cell A1 in our practice workbook. To automate the work and prevent human errors, we will be using the following formulas. Any chance you can add an extra data to the second drop down? Use Shortcut Keys to Select Additional Rows Press and hold the Shift key on the keyboard. Formula p.2 - Couldn't reproduce your issue. To select multiple non-contiguous rows, move the cursor to the left border of the first table row until it changes into a right-pointing selection arrow and then click to select the row. The steps are below: Read More: How to Select Row in Excel If Cell Contains Specific Data (4 Ways). These 5 tips will improve your data manipulation skills. This process only selects cells that come before a blank cell. Hello! So, in this post I share a way to accomplish this same task with a single keyboard shortcut or button press. Cheers, Great, thanks! We must use the shortcut key to select . This time, you cannot use a normal spill range reference because the second drop-down list needs to take into account the selection in the first drop-down. Analysis None You can accomplish this same action using your mouse instead of the keyboard, if you like. Anyway, the result is worth the effort, agree? Press CTRL+HOME to select the first cell on the worksheet or in an Excel list. Method 2: Scroll the page Or click on any cell in the column and then press Ctrl + Space. These formulas are working fine for me. Hey guys, great tutorial! As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. Thanks for your help if you update your article :) Press the Ctrl key. Your formula works only if preparation table is created in the same sheet where the drop downs is required. You can also perform a non-contiguous selection on individual cells and columns. Lets try it in our worksheet. Save my name, email, and website in this browser for the next time I comment. Required fields are marked *. Alternatively, you can double-click the fill handle and it will automatically extend down to the end of your data set. To stop extending the selection, press F8 again. used to identify each row in the entire worksheet. "&ADDRESS(3, COLUMN(G1) + MATCH(B3, DATASET!$H$2#, 0), 4) & "#"). Turn Filter / AutoFilter on. This is very useful when you want to select an adjacent row or column that contains blank cells. Cells to the last used cell on the worksheet (lower-right corner). This way, we've got the items for our main drop-down list: To pull the manager names, the formula in H3 is: =SORT(FILTER($F$3:$F$15, $E$3:$E$15=H$2)). Steps: First, select the row number then double click on the row number by the right side of the mouse. - To test the formula using a Prep Table, I copied the "Source Data" and "Preparation Table" data to a new sheet called "DATASET" and made sure "Source Data" started in Column E. Your original formula: =INDIRECT(ADDRESS(3, COLUMN(G1) + MATCH(B3, $H$2#, 0), 4) & "#"), Your recommended change to use the Prep Table on a different tab: The introduction of dynamic arrays has made our lives as Excel users a lot easier. What if I wanted to go one more deep with Dept, Manager, Room? Press Ctrl+A on your keyboard to select all text in the document. We can use this small script to automatically select every other row of a given range. One of the most fundamental Excel operations is selecting rows. Theres one more way you can select multiple cells using the shift key. Dept in column A2:A78 (Named Postnummer) To copy the primary drop down list, select the cell containing it (B3) and drag the fill handle (a small square at the lower right-hand corner of the cell) through as many cells as needed: To copy the dependent drop down list, let's do a regular copy/pasting: Now, both picklists appear in every row letting you select a department and manager for each project. Design Sarah Press the Ctrl key when selecting multiple rows. But to selecting multiple cells involves more than just one click. Using Keyboard and Mouse Shortcut. You can scroll to make the last cell visible. In this article, Ive explained 6 ways to select every other row in Excel. Now, how do create multiple dependant drop downs for multiple rows? For this, we are going to create some sort of preparation table that will list all different department names in the header row, and under each dept. I still get an error. If you have the rows or columns selected, then the following keyboard shortcuts will quickly add or delete all selected rows or columns. That is my go-to for making a multi-level dropdown for every row in Excel. Eg It took some time, but eventually I fully understood how the formula is working which helped me get the variables corrected. Read here to learn how to insert multiple columns or rows at once in Excel (and their shortcuts)! Your email address will not be published. Svetlana, I see you are very proficient in EXCEL. This works for selecting multiple adjacent columns. column). But the Control key is not limited to selecting adjacent cells. So, they are best to be used when no item has been selected in the list yet. Clicking on the row number itself highlights the whole row. With these cells still selected, click: This will open the Go To Special dialog box. To select specific cells in Excel, click the first cell you want to select. Type in the range of cells you want to select using the following format: First Cell:LastCell. Select the topmost cell in which you want the primary dropdown list to appear (B3 in our case). Click and hold while you drag your cursor to select the text you want. See below. Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. Now, we must click on another keyboard "Ctrl + " (plus key) shortcut key to insert a row in Excel. Adding Shift into the mix simply selects all of the cells in between those jumping points. If you are using Freeze Panes, the Ctrl+Home shortcut will take you to the first cell in your sheet that is beyond the Freeze Panes. In the first column - New Dept, in the second column - Neal, Peter, None. au, tower2, practice2, role $60, us, tower1, practice1, senior role, $100 That's all good. Hello! Done! No matter where you start from in your worksheet, Ctrl+End will take you to the intersection of the last used column and last used row. Now use Shift + Right (twice) arrow keys to select the 4th and the 5th column simultaneously. Zero to Hero: Become an Excel-Superuser in 14 hours, VBA Masterclass: Become a VBA-Pro in 20 hours, Power BI Essentials: Learn Power BI in 12 hours, Team Solution: For Businesses and Organizations. Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. I wouldn't be able to do my job without Ablebits! The first thing you do is convert source data to a table. Hi! Plus, youll learn about the SUM, COUNT, and AVERAGE functions. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. Will is cause me trouble in the future? I am trying to make a simple drop down list that displays minutes and Time off in decimal format. The simplest way to select every other row in Excel is to hold down down the CTRL button on your keyboard ( on MAC) and then the number of the rows you want to select. Dont worry, we will be with you every step of the way. You can also see from our example that the row selection exceeds the boundaries of our data which is also something you may not want to do. It is a very flexible tool and we can use it to highlight every other row in a data set. https://docs.google.com/spreadsheets/d/10ZSDrPBm0tSeL20vZVF8odPht79A5M3KCk_uhYeISP0/edit?usp=sharing. In your real spreadsheets, you'd better place a preparation table on. Here are our top 3 picks: 1:The last guide to VLOOKUP youll ever need, 3: INDEX+MATCH with multiple criteria (3 easy steps). Use Excel Name Box to Select Multiple Rows, 6. I hope you are able to commit some of these shortcuts to memory. If you are not familiar with this syntax, it's not a problem! Step 4. Hi, The beauty of this formula is that it works perfectly for a single-letter, two-letter and even tree-letter column (thank you Jonathan for pointing us in the right direction!). Thank you for the replay but no sorry thats not what I was trying,I dont think I have explained it very well. In this method, we will select multiple Excel rows by dragging the cursor. If someone says, my agent has 2.87 hours available to use for time off, what would that correlate to in exact minutes? In this example, we will use theConditional Formattingfeature to highlight the alternate rows. us, tower2, practice2, mid role $75 You need to add a record to the Source Data table. Great tutorial! 2023 Excel Campus. I hope I answered your question. This smart package will ease many routine operations and solve complex tedious tasks in your spreadsheets. I am trying to find the same thing as Mark above: combining both strategies into creating multiple dependant drop downs for multiple rows. Without seeing your data it is difficult to give you any advice. For non-adjacent columns, we can select multiple of them using the Ctrl key. Excel has a built-in feature to format ranges as tables. When the formula evaluates to 0, our conditional formatting rule is applied! While the SHIFT key is pressed, select the last row of the range that you want to select. But I'm still having some problems: 1- I've tried replicating this formula referencing values in another sheet. #2 - Insert or Delete Rows or Columns. My problem is I cannot use # to get spill range. March 6, 2021 at 1:27 am. Thank in advance! The minutes and kronos pto balance should be separated above. I mean for example in [Expandable drop down (table)] if someone changes [Dept.] If you need to make an adjustment, you can overwrite the cell range in the box or simply click the small upward arrow, and then select the cells from your worksheet using the mouse. In our example, the male names are in the list. So by passing in the row number, and dividing it by 2 using the MOD function, well be able to tell if a row number is odd or even. I felt very proud of the work we'd done until we got a few comments like this: "That works great for one row, but how to get this to work for the entire column?" Note:If the worksheet contains data, CTRL+A selects the current region. Click the cell, or press the arrow keys to move to the cell. I am trying to do something similar. If you dont see the Developer tab on the ribbon, youll need to activate it first. Greatly appreciated. Any advice on if I have three columns of source data??? If a number is already written in C5, then you can change it either manually or using a VBA macro. Then, it will select the Entire Row. any workaround for this, please? If I understand correctly, it can be done by following the recommendations from the article above and also using this instruction: Making a dependent (cascading) drop down list in Excel. When you select cells within the same rows or columns, this is called an adjacent range. Is it possible to use a name with a "&" in a drop down list? Using the Excel Name Box, you can choose several rows very quickly. As you know, you can select an entire column by clicking on its column header. Of course, you can also select adjacent cells with the Control key. is located at E3:M3 ($E$3#), and the value of the 'Manager' is right underneath each 'Dept' cell. Ultimate Suite is a treasure chest of useful tools, That one program has given me years of convenience, Ablebits is a dream come true for any Excel user, This add-in is really valuable for a very reasonable cost. In this case, we lock the range references with the $ sign to prevent them from changing while copying the formula. Select All Rows in Excel by Single Click, 2. Preparation data in i D:CB (varying row length, data starts from row 2), Sheet with dropdown I call my data like this: Thank you. The rows are basically random charges and deposits As before, the same concept applies using arrows that go in other directions. Just one great product and a great company! To select multiple rows using this shortcut, click on the first row you want to select and then hold down the Shift key while pressing the down arrow key. For practice, we will try both techniques. The default in Excel tables is a relative column reference such as table[column]. Method 1: Ctrl + -. This solution is based on quite a complex formula for the dependent list, which you can copy from this tutorial, and then adjust references for your data set. It offers: Buy this product! Input C2:C1051 into the range name box at upper left, press ENTER, type December, press CNTL-ENTER. The default color formatting will be applied and every other row will be colored. Multiple rows dependent drop-down (.xlsx file). Learn over 270 Excel keyboard & mouse shortcuts for Windows & Mac. Do you have any videos that show these steps? So, we reconsidered the whole approach, worked out a formula that automatically adjusts for each row, and I'm thrilled to share this new solution with you! For more information, please visit: #SPILL! I cannot use $B$2# to get the array range. How to Select Multiple Columns & Rows in Microsoft Excel. To select non-adjacent rows orcolumns, hold Ctrl and select the row or column numbers. :). Shift+Spacebar Release the Shift key. You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns). Any idea why this is not working as expected? ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. The column header is the gray-colored row containing the letters (A, B, C, etc.) Using the Go To Special Command. So in this case, cell B2 is row number 2. Mark Seely says: Like the previous formula, this one is also dynamic, and the whole spill rage is filled with the results at once. 4 0.07 End, Arrow key. The drop-down list and any Excel formula write the value only to the cell in which they are located. Release the SHIFT key. I need that particular cell to be a solid. Press down the SHIFT key on your keyboard (if you're on a Mac, then press down on the CMD key). In the methods below, we will see the process to select all the rows of an Excel worksheet. in the first list only displays Managers for that selected department in the second list. Ava from "Planning" to "Design", to see that "Noah" is no longer valid. are listed in column J beginning in J3. Release the CTRL key. To make the explanation visible and clearer Im going to use a dataset. If you need to redisplay it, go to Advanced in Excel Options. But I have sorted it now by adding one none row in the source data and then in the preparation table I put this: =IFERROR(SORT(FILTER(Sheet1[[Name]:[Name]], ((Sheet1[[Type]:[Type]]=AA$1)+(Sheet1[[Type]:[Type]]=" None")))),""). Drag across the row or column headings. "&ADDRESS(3, COLUMN(G1) + MATCH(B3, Sheet1!$H$2#, 0), 4) & "#"), Modified to use a Prep Table on another sheet called "DATASET": There are 2 possible approaches here, a regular range and a full-fledged Excel table, each having its own caveats. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. Thanks. There are 4 columns in the dataset which are Sales Rep, Region, Product, and Sales. 6 0.10 This walk-through is great, the outcomes are magical. Select the row number to select the entire row. au, tower1, practice1, role $60, au, tower1, practice2, senior role, $100 Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. I had this same problem and I also had a space in the worksheet name that I was referencing. Your data will now be formatted as a table object. I am doing research on Microsoft Excel and here we will be posting articles related to this. Hello! Bunched them together when I posted it. So, without further delay, lets get started. Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting. Aside from that, the Control key also allows you to select multiple columns and rows in Excel. Use Filter Command to Delete Multiple Rows 7. The first or last cell in a row or column. There are other ways to select multiple cells in Excel. If something is still unclear, please feel free to ask. I made a few changes so that each row's second drop-down draws from a spilled array on the same row. I was struggling with this for many days. We can use it to highlight (select) every other row in Excel. It contains answers to your question. 1. Dept. I totally forgot about multi-letter columns, my bad. . A fair question. At first, multiple rows will be selected, but shortly afterward, the selection will revert to the single row you selected. To get the departments, enter this formula in H2. All the rows in your selection range should now get selected. us, tower1, practice1, mid role $75 First we create a helper column in the first column to the left of our data set. Apply Keyboard Shortcut in Excel for Selecting All Rows, 3. Next, you must select a column to the right of Column D, then press CTRL + R. The results should appear on your screen, as easy as you like. ", My formula in Spanish: Great add-in that I use daily, Need Excel, you will want Ablebits Ultimate Suite, Time saver and excellent support makes Ultimate Suite a no-brainer, I've been using the Ablebits product for several years, Ultimate Suite turns Excel into what it should have always been, Ablebits occupies a unique place for Excel users. The easiest way to delete multiple visible rows in Excel is to use the keyboard shortcut. In the Table Styles section, you have the option to change the tables color from a selection of pre-set formats. ( The challenge I am facing is that the moment I insert a column, I have to again fix the formula in preparation table. (Sometimes just hitting Save will do the trick, without having to delete any cells.). Hi! Excel Date Filter Is Not Grouping by Month (3 Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, But you need to keep in mind that you can not select any, In the beginning, if the worksheet contains any, Hence, youll notice that all the rows dragged over by the mouse are, If you click on the mouse again, you can select the. i am trying to make the information change when the drop bar is chosen e.g Sam sold 10 items altogether but ive made a drop down that says chocolate and he has sold 7 how can i make it that when I've chosen chocolate the information changes to show if that makes sense. Dependant drop downs is required to all of the methods above update your article: to... Functionmod FunctionROW FunctionRows in Excel orcolumns, hold Ctrl and select the entire row (... 2, youd get 1 highlighted in gray lock the range, and addressed... 'Ve tried replicating this formula in H2 worth the effort, agree to selecting adjacent cells. ) indicate is... Is copied to extra columns to the number of blank rows you want the primary dropdown to!, Excel displays the Paste Options button this example, we lock the range that you want to select cells... By a product, and greetings addressed to your business problems eliminate rows. To activate it first please feel free to ask Directly from Home tab in Excel is +! Updated the formula and it now works fine for two-letter and even three-letter columns other... '' ``, '' _ '', '' ___ '' ) ) does not work worksheet a better.! This is most useful when you 're working with Excel in a down. Of one or more cells, rows and False for odd rows single,... At Excel + arrow keys to move to the right of that cell using references... Efficiently and quickly have selected the row number then double click on a column can have blank! It either manually or using a keyboard shortcut for selecting all rows Microsoft... Select the entire worksheet, you 'd better place a preparation table on another sheet or a named to... Wanted to go one more way you can accomplish this same problem is there reason. Show these steps your tables to 10-20 rows/columns and include the link to your problems. Dropdown in Excel [ expandable drop down list in this article to learn to! First list only displays Managers for that selected department in the workbook Spacebar.... Selecting adjacent cells with data in your real spreadsheets, you can also select adjacent cells ). Ranges as tables pto balance should be separated above all know how to select last. A given range built-in feature to format ranges as tables selected, but it has been deleted they need it... First list has two such names: `` FOOD & DRINKS '' and `` SHOES & ''. On Microsoft Excel has a wide range of cells. ) formula is copied to columns! Free to comment down below to give any kind of suggestions, ideas, and columns with every... Basically random charges and deposits as before, the outcomes are magical doesnt contain shapes before deleting rows/columns. A data set and numbers appear to the left mouse button when you non-adjacent. While your cursor hovers over it hitting save will do the trick, without delay! Right of that cell box: and if you want to select all button at the left... 11 0.18 in this article, youll learn about the Sales information of a division expression '' ``, ``. All button at the top of the most fundamental Excel operations is selecting rows I understand your.! Quickly set up a multiple dependent dropdown in Excel is to have a None for every 2 cells Excel! You will again see that it gets selected and highlighted in gray re-check article! From Dept & Manager, Room Id like to share seven keyboard shortcuts, press Shift right... Arrow key accomplishes the same thing as Mark above how to select multiple rows in excel using keyboard combining both strategies into creating multiple dependant drop for! Contains specific data ( 4 ways ) $ sign to prevent them from while. Addressed to your personal contacts you have any videos that show these steps highlighting two cells at once in by. You know how to select the entire worksheet a wonderful feeling to be used when no has..., you can choose several rows very quickly your article: ) press mouse! What would that correlate to in exact minutes them in column a dependant! Be posting articles related to this guide: how to select multiple rows by dragging the cursor changes a... 2: Scroll the page or click on a column with same data, key... Row or column numbers next blank cell: ISEVEN FunctionISODD FunctionMOD FunctionROW in., slicers, etc. ) few changes so that each row you selected someone changes [ Dept ]! To Special dialog box, manage and calculate your data will now be formatted as a,! You further down the column and then press Ctrl when selecting other columns TRUE for even rows and False odd. Complex tedious tasks in your worksheet down thousands of rows with the same keyboard in... The range shorten your tables to 10-20 rows/columns and include the link to that on. Are best to be amazed by a product, the male names are in prep... The building select specific cells in the first cell on the worksheet ( lower-right corner ) gets. Learning seven ways to select the topmost cell in the list $ B 2. A, C, etc. ) advanced Excel Exercises with solutions PDF, how do I stop Excel highlighting... Do you how to select multiple rows in excel using keyboard any other questions, give feedback, and hear from experts with rich.! Individual cells and cell ranges in Excel on any cell in which they best. Of pre-set formats visit: # spill articles like this before the column in the workbook many blank.... Manually or using a keyboard shortcut or button press but shortly afterward, male. Right ( twice ) arrow keys your email address will not work prevent errors when the formula is working helped... True for even rows and columns in Excel Sort tool in Excel because there was previously data or.. One below it heres a beginners guide to getting started at Excel # 2 - Insert or delete all rows... Will automatically extend down to the left of the way am not sure I fully how. Get Room from Dept & Manager, especially if there are other ways to the! Entire column for each cell in the second drop down list for them to select columns! Each cell in your selection range should now get selected cell C5 and press Ctrl how to select multiple rows in excel using keyboard..., sorry header is the gray-colored row containing the letters ( a, C, etc... At Excel about multi-letter columns, this is most useful when you mouse over the cells want! Subsequent rows to habe a drop down list in this method, we select... Be a bit different item in the same problem is there a solution the 'Dept '... Selected, but it has been deleted heres a beginners guide to getting started at..: 1- I 've tried replicating this formula in H2 all of selected! The effort, agree + plus sign ( + ) at the top of the,! Going to show how to select every other row in Excel, you the! And Engineering from Bangladesh University of Engineering and Technology walk-through is great the! Type your response just once, save it as a non-contiguous selection on individual cells and cell ranges in.. Human errors, we will demonstrate 6 easy ways to select multiple rows a! Wanted to go one more deep with Dept, Manager, Room dropdown in Excel a list or and. Where the drop downs is required Excel Fast and easy ( 2023 ), we are going to use time... To calculate the percentage in C29 ranges with the $ sign to prevent when! Orientation from vertical to horizontal without further delay, lets get started in our worksheet some,. 1- I 've tried replicating this formula referencing values in another sheet a participant in the example below the. Not what I was referencing formula that contains data, not a problem any! List that displays minutes and time off in decimal format table is in. Press CTRL+A source '', to see that it gets selected and highlighted in gray + Space ) the... Off the Scroll lock on your keyboard to navigate to it and select the last in! Will learn in how to select multiple rows in excel using keyboard ( 6 easy ways to select using the keyboard shortcut the source?... These cells still selected, then with the $ sign to prevent errors when the formula evaluates 0. Blank cell most often used in worksheets with hundreds of rooms in the row... Down when selecting multiple cells in Excel on C2 for the preparation table on another sheet hovers it. Excel by double clicking filter for unique values or remove duplicate values, Split text into different.! And answer questions, please dont hesitate to ask go in other.... Small script to automatically select every other row is by using the & ;! Use shortcut keys to select multiple rows will be applied and every row... List to appear ( B3 in our example, we will demonstrate easy. Smart package will ease many routine operations and solve complex tedious tasks in your worksheet a better experience 0.17 could... Kronos pto balance should be separated above the most fundamental Excel operations is selecting rows the. My name, email, and also provide Excel solutions to your blog comment columns. Used when no item has been deleted series: MS Excel tips name, email, and also provide solutions! Multiple Excel rows by dragging the cursor the cursor changes to a small black plus sign ( + at., E, and greetings addressed to your workbook worksheets, sorry spreadsheets, you can select cells. Theconditional Formattingfeature to highlight every other row of the rightmost used column a that...

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